Exhibitor Portal

15–17 September 2026 | Sofitel Melbourne On Collins, Melbourne, Australia

Exhibitor Information

We look forward to helping you make the most of your sponsorship and exhibition of Mine Closure 2026. Here, you will find all the information you will need to prepare for your exhibit at the event. If you have any questions, please email us.

Key Contact Details

Australian Centre for Geomechanics

Jo Ruddle
Event Manager
Phone: +61(8) 6488 1864
Mobile: +61 (0)409 118 003
Email: josephine.ruddle@uwa.edu.au

Exhibition Company – TBC

Name
Title
Phone: +61 (0) xxx
Mobile: +61 (0) xxx
Email: xxx
Web: xxx

Venue Contact

Name
Title
Phone: +61 (
Email: xxx

Key Dates

Key Exhibition Timings*

	14 September	15 September	16 September	17 September
Bump in	TBC
Exhibition Opens	TBC – Welcome Function	07:30	07:30	07:30
Morning Break		TBC	TBC	TBC
Lunch		TBC	TBC	TBC
Afternoon Break		TBC	TBC	TBC
Exhibition Closes		TBC	TBC	TBC**
Bump Out				TBC**

*Timings are subject to change, please check this page for most up-to-date information.
** Exhibition close and bump out begins at the end of the afternoon break on 17 September.

Key Deadlines

Date	Requirement
TBA	Delegate bag inserts descriptions to ACG for approval.
TBA	Register all staff (including complimentary). If event is a sell-out, we cannot guarantee complimentary passes after this date.
TBA	Completed exhibitor requirements back to exhibition supplier. Please note, custom booths may require more time and incur additional costs. Please flag with the ACG.
TBA	Delegate bag insert delivery. See delegate bag insert section for more details.
TBA	Exhibitor booth materials delivery. See delivery information section for more details.
TBA	Exhibitor bump in (set up) in xxxx room 1 from TBC.
TBA	Exhibitor bump out (break down) after last afternoon break. Exhibition supplier will commence break down at TBC.

Booth Information

Included in the cost of exhibiting is one standard single exhibition booth, unless other arrangements have been agreed upon. Specifications are as follows:

Single booth size – 3.0m (w) x 2.0m (d) x 2.4m (h)
White, smooth finish walls. Wall hangings can be affixed with UHU tac white putty (white tac), 3M Command picture hanging strips, hook & chain. Do NOT use pins, staples, screws, velcro or double sided tape (damage will incur a charge)
Lighting – 2 x LED track spotlights per 3×2 m booth
Power – 1 x 5 amp power supply per 3×2 m booth
Signage – digitally printed fascia sign for company name x 1
Access to Wi-Fi Network: TBA

If required, one clothed IBM table (1.8m x 0.45m), 2 x chairs can be supplied – please confirm with ACG by XXXXX. Hotel supplies are limited and will be confirmed on a first come, first served basis. Alternatively, tables and chairs can be hired from the exhibition supplier.

Our exhibition hire company has a wide range of booth furniture and display items for hire.

Please note: The ACG takes no responsibility for lost, stolen or damaged exhibition booth items. Security of exhibition booth items is the responsibility of the exhibitor. Any agreements for furniture hire including custom booths, are between the exhibition supplier and the exhibitor and do not involve the ACG. View sponsor terms and conditions.

Delegate Bag Inserts*

If you have a delegate bag insert included in your package, the deadline for delivery of your inserts to the conference venue is Friday 11 September 2026. Please ensure you have “Mine Closure 2026 Delegate Bag Inserts” written on the delivery label. The quantity of inserts to send will be up to XXXXXXX units. A sample or description of the insert is required by the ACG no later than XXXXXXXXX.

*A delegate bag insert is not an automatic entitlement for exhibitors. If unsure, please check your entitlements with the ACG. Email events-acg@uwa.edu.au.

Display Materials

All display materials must be flameproof and are subject to inspection. Exhibition/display areas must be sited to allow access to emergency exits and firefighting equipment. No attachments are to be made to the flooring, ceilings, internal walls or furnishings of the hotel. It is the responsibility of the exhibitor to return the area to its original condition.

Electrical

All electrical equipment brought into the hotel must be tested and tagged by a registered electrician. This includes extension leads, power boards and double adaptors.

Deliveries

If you are arranging your own freight transport, please ensure that your consignment is labelled correctly. Please use the delivery label.

Loading Dock

Access: Via
Hotel Address:

Loading dock access between XXXXXXXX

For delivery assistance, contact: Hotel Duty Manager +61 (0)XXXXXXXX

Booth materials may be delivered from 11 September 2026. All deliveries must come through the loading dock. Exhibitors must work with hotel staff to transport items to the exhibition floor/storage area. Any booth items which are large or unusual may need prior approval from the venue. Please contact ACG.

Contractors can unload and load in the loading dock bay as designated but must not park for the entirety of the event in this area. Parking is available XXXXXXXXX

Lift access for the events is strictly from XXXXXXXXXX

Contractor Sign In

When entering the hotel’s loading dock and before unloading your equipment, you and your staff are required to sign in. To sign in, please call the Duty Manager on +61 (0)XXXXXXXXX. They will sign you in and provide you with printed name badges and function access keys. You must wear the temporary contractor badge at all times. You will then be required to return badge and any access keys.

Display Item Restrictions

Roller door entrance:

Height is XXXXXXX

Goods and services lift: (see image below)

Door width is XXXXXX
Door height is XXXXXXX
Lift length is XXXXXXX

Equipment/machinery available:

1 x pallet lifter
1 x pallet jack
NO Forklift available

Storage Conditions

Goods may be delivered on 11 September 2026

The loading dock is not a storage facility and no items are to be left in the area under any circumstances. All corridors, passage ways and trafficable areas must be kept clear and clean at all times, no equipment is to be left unattended.

Goods must be collected no later than 24 hours after the event has concluded. Any items stored for longer than this, or are of a larger size may be subject to a storage fee.

Ensure all items being picked up from the venue have return labels and a signed consignment note attached before being collected by courier.

Overseas Exhibitors

If you require a longer storage period prior to or post event due to overseas shipping and/or customs clearance, please advise if this is a requirement, and the ACG can liaise with the hotel.

Parking

Parking details TBA

Exhibition Floorplan*

*Please note, this is a draft floorplan to give an idea of the layout. Strict booth allocation processes are followed. Floorplan is subject to change.

Attendee/Exhibitor registration

Please check your sponsor entitlements to ascertain whether complimentary registrations are included and if so, how many and what type. Please check with the ACG if you are unsure.

Please register your attendees by XXXXXXX by selecting the button below to register online.

Sponsor Terms and Conditions are available here.